In this way you are fair and consistent in your treatment of prospective tenants.

I like email and almost everyone who emails gets the same treatment unless they have a specific question which I will answer in addition to the other information. 

I'm grasping the ideas and feel this is something I could manage, but, Reading is one thing I'm a visual learner.

Unless the utilities are on, the inspection is 100% visual.

Samuel, what do you see when you visualize that first deal?

A visual inspection could also give you some clues.

January was a CPA going over tax treatment for investors and possible tax law changes.

Ideally:- A visual layout of the property with color coded units indicating the unit's status- list of rent roll including lease expiration dates, if month-to-month status, and any other notes- Auto generated vacancy rate, and auto generated cap rate property value based on projected income- Different tabs for multiple properties- Maybe extra features like local demographics, business saturation, comps, etc- Cloud computing access for multiple locations and users- Who is current or behind in rentI know it sounds like a lot and very specific.I have spent a lot of time googling and haven't found anything that matches this.

I paid $450 for an exterminator treatment that lasted 3 months.

We took a look at the property in person - pretty good shape visually.