First question, Is this along the right track to find and analyze if a property is a potential deal?

And I think your on the right track where you can bring investors in to your program and help them spread risk and return.

When you get behind, it's a huge head-ache on me to keep track of it.

Bad scheduling can bring a big project to an untenable halt which is less likely for small projects.For your first project I would just hire someone else to do it with a good track record. 

Some short selling banks actually reduce the commission paid in dual agency situations.  

We are definitely keeping good track of things.

$$$I am tracking my leads and direct mail.

I just purchased my 5th rental and I am in need of some advise on how to set up books and track the basis of this house.

The bigger truth is banks (and other creditors) are not likely to lend to LLC (or any other business entity) with no credit history, track record, etc. 

Trying to track down an ex tenant to recoup unpaid bills is like pulling teeth.