I’d let them go but provide them with help to move.

Here are some quick notes that I can provide from the lender/broker perspective.

I require my tenants to provide a 30-day notice regardless if they are terminating during or after the initial lease term.  

Overall it looks like you captured the key data, I would include a row with % for each expense to calculate off of so you can see what your assumptions are easily or change them.

Many reputable general contractors have experience with city/township inspections and final inspections before you can sell your home; they can provide value based on experience with trades inspectors and providing more accurate estimates for project costs based on current market value of work per trade. 

The place is not housing provider friendly.

My contact number is easily found (BP won't let this post with my number in it) and my email is my first and last name in full with a period in the middle at newwestern.com. 

@Matt Roth for mailers there are various list providers that provide different filtering options, absentee owner, by county, state, type/size/class of building etc. 

Websites like Zillow, Rentometer, and local real estate sites can provide initial insights.

I don't ask for SSN and also personally have never provided/been pressured to provide them myself when I used to rent, and honestly don't want to open up liability for having to keep someone's SSN either.