, total paid I also have a tab for maintenance to that specific unit Was wondering what other things you guys might recommend keeping track of?

My suggestion is to look for someone with a strong track record in investment properties, ideally someone who has successful investments themselves.

sounds like you are on the right track - house hacking or BRRRR to jumpstart the journey is a pretty solid tried and true gameplan

., P&L), tracking expenses and income, rental listings, lease signing, etc. 

And, comment to all, is there any ability to track these assets and see who owns the notes right now?

Sometimes you win, sometimes you lose.The guys in the picture above, are two sets of partners discussing how one guy borrowed money from both of them without any of them knowing he was borrowing from multiple people, then he ghosted them all.They comment on how much work it was to track him down and prevent him from closing on a transaction unless they got paid back.

Do I write the LLC a W-9 and write a check from the LLC into a personal account for tracking purposes? 

Both have Maintenance Request, which is great for tracking past issues with each home.

It seems to be tracking status of the areas, which if there's still momentum in those areas could help situate someone for future growth. 

The experience goes with track record - do they have a history of doing this and being successful as well as having failures.