It dramatically increases the risk of income loss and my workload.

I'm starting to realize there must be a better way. please let me know what software package you use to track what is due and when it is due plus forecasting the future profits and expensesI'm hoping this will also help me better track write-offs and losses for tax time

I spell out exactly what their deadline, when I will file with an attorney and that they will be liable for all the costs.Then, even though you are taking a loss, turn your eviction over to an attorney and bear the costs because if you don't get an attorney very quickly you are injuring yourself.

The later has happened when major events occur like loss of job or separation of marriage.   

You could use the same  scenario for your business bank Account Example:                Chase Bank   (Business Bank Account Header) in your Chart of Accounts                         David Miracle as a Sub Account of Chase Bank                        SunShine Investments as a sub-account of Chase Bank                        Palmway Properties as a sub-account of Chase BankWhenever you need to give your CPA data regarding the above properties you would do it via the Profit and Loss Class Report which gives a break down of income and expenses and your bottom line per property, per LLC...etc. 

Winter Is now here and I have 3 vacancies,,loss cash flow $3500 plus oil/ utilities   — I could use some advice to fix my problem now...don’t know how to get though this very tough patch .I won’t be able to pay for all the utilities- mortgage- taxes without income coming in..anyone ever been here before and how would you correct the problem quickly.

Considering the average Class C eviction + turn over + vacancy represents a bare minimum loss of $2,000 in unpaid rent, court costs, and clean up, it's nothing to spend $50 hiring a real estate floor agent to drive by the current home, snap a picture of the outside, pictures of their pets, and peek inside while the applicants sign a copy of the listing data then forward all of that. 

Therefore, it would be a mistake to attempt to apply the material participation and active participation standards of the passive activity loss rules (Sec 469) to make a self-employment tax exposure determination, which is codified under Sec 1402 and makes no reference to those terms.Proper entity structuring might have allowed OP to avoid SE tax exposure. 

Capping her responsibility for loss rent at a month or less is a good compromise.  

@Leo Varghese Look messy also looks like category 3 water loss I’m an adjuster and environmental contractor knowing that, that is only the being of the problems that could be I would have to refer you a good buddy of mine also a BiggerPockets member @Carlos Ramirez owner of Relion Restoration wish you the best of luck.