What I’m looking for is some to make calls and log it on a tracking sheet for a couple hours a week.

Make sure you track each mailing and list separately through a custom URL and landing page and or phone number so you know which performs best. 

The rehab is going smooth the corona lockdown has slowed things down a little but we are on track to finish the rehab by April end.

No way to track it back.  

My title company is now trying to track down all his siblings to sign affidavits to clear any claims on the property.

This will help you stay on track by finding inefficiencies and eliminating them and finding strengths and multiplying them.

All proforma's are B.S. until proven otherwise.

Big bonus if it could then use the same app to track actuals (i.e. repairs, sales, etc...) and generate the financial reports.Anyone know of something like this?

Wholesaling works best when they track down someone in distress with a house they need to offload.

As for things that aren't part of the building, like appliances, it depends on how your tax basis is setup - if the original appliances were part of the building's cost basis, you might have to treat as Opex, but if they were segregated and tracked as their own assets, you'd have a capital disposal and a new CapEx purchase.