I have a feeling that person is not going to leave.

It is very common for the typical bank mortgage person to make this mistake. 

Or you can have an assistant share the credential, so they can handle the communication on behalf of you.

Who will be handling all the other functions?

I personally wouldn’t buy a property where the unit mix is only 1/1

Sell the home you currently own to a non-disqualified person then have them sell it to your retirement account...just in case you're thinking about getting creative.   

That's not my cup of tea and also very risky and capex may exceed cash flow if you don't spend enough on rehab up front.My last few personal purchases all involved circumstances that gave me an edge: at this point I look for properties that need minimal work: instead of a 6 months rehab, I already get 5 months of rent.

I am out of state so I have a reputable PM handling the tenant but I want to make sure I am adequately protected in terms of liability and such.

The insurance is prohibitive but we're personally browsing property on the North Coast currently. 

verses leasing them from a company that handles the issues when they break down but keeps most of the profit??