Some type of sign that explains this project is underway and I'm looking for more houses to buy.

@Jonathan Twombly   Already explained why LLCs are a good idea for legal protection. 

Sure, we all pay our utility bills but this particular envelope  was coming from a property I currently rent out in a city 4 hours away.The letter quickly explained that my previous tenant had arrears on their account and with the legislation in place in our beloved province the landlord is held responsible for any of their tenants arrears once the utility makes a reasonable attempt to recover the late payments.   

I may be incorrect on this, but that is how it was explained to me.

I was shaken so I told them I would like to meet with them before I accept deposit, to explain the terms of the lease and what I expect.

Quicken does seem to have a mobile app for Quicken that lets do what you are asking.Here is the Quicken website link that explains it all.https://quicken.intuit.com/support/help/just-for-upgraders/the-what-s-new-guide-to-quicken-2014-for-windows/INF24567.html

Just an official document explaining the change. 

Can you please explain the part where your friend gave you 20k for down payment?

I have an apartment for rent at the moment, and have a video posted on my website that explains this process.  

In order to do this you'll need to have them fill out a IRS W-9 form which you can find here.Next time explain to your contractors that you will need to 1099 them and get a W-9 from them before you pay them.