Windows: Clean all windows, including tracks and window sills.

Also be prepared for the builder to cite any and all delays and keep track of them.

We have been using an excel sheet for tracking expenses, but need to move to excel for tax purposes and creating reports.  

@Zoran Domazet & @Will Barnard - not an expert, but being in Florida (where sink holes are frequent) and seeing "polyurethane to fill a void" (polyurethane being an expanding foam with little load bearing capability) makes me thing that we are not taking about a small crack in the floors/walls due to foundation settling, but something more vicious.

They will walk over you...Retail rents are a lot tougher to track then, say, residential rents.

Once you have a track record and a relationship, hopefully with a portfolio lender, alternatives may be possible.

Tracking the income and expenses of your rental, monitoring your bank account(s)3.

Is there a way to track down owner of ira to make an offer on property?

Vetting the operators and reviewing their experience / track record is one of the most important things.

I think you are on the right track with your thought process.