The owner, who showed us the house said he was would be open to a rent-to-open deal, but was not sure about the details and would need to go through he RE Agent. 

They can also pull address and names from tax records and then cross reference with whitepages.com, or other similar sites.

I need a free or cheap online application, where they fill it out and I can get the details. 

Those details are typically spelled out clearly in your sales agreement.

Thanks Please send details.

@Claudio Romero if it happens again you should write a letter of complaint to the President of the HOA (or address it to the board of directors) and send a copy to the property management company.

Typically its no Issue untIl you have to do an evictIon or when cIty fInds out.https://www.citybuildingowners.com/rules-for-new-york-city-basement-rentals/Read the article should have the details you are looking for..

I only want to be as precise and detailed as possible to help fix this problem.

Here's a situation I haven't seen addressed in Forums.

I've been looking for deals on the MLS and loopnet (I know it's mostly garbage), but don't have a lot of confidence in the numbers I'm putting together since I don't have a lot of experience with the details of each market.