The PM should be itemizing that as part of the normal duties and giving you a form to submit to your EA or CPA.I really don't understand why most of the big picture numbers werent worked out before the sale executed.

So many items come to mind.- What city are you heading to?

If you have electric panels or other items down there, code will likely require you to have lights there which, in turn, will kick in the need for a house meter.If I were in your shoes, I would read through the lease that was signed carefully and see if you can get them on something else other than non-payment.  

., regardless of whether or not you are evicting the tenant, once you receive a maintenance call you should try to take care of the item.

It's good practice to know how much it will cost you to do certain rehab items in your area2.

If you can't pay it off at the end of the month - you don't need to purchase the items with your credit card. 

Once you locate a property you think might be a good acquisition, you need to calculate the cash flow by plugging in actual numbers, like PITI, HOA fees, property management, funds for maintenance and reserves for capex items and vacancies.

Your expense items need to also account for CapEx and property mgmt, even if you will be self managing. 

Now if the tenant wants to sign an early termination form for an agreement to get back so much of the security deposit than that is negotiated.You make sure before such an agreement is signed by both parties that ALL items have been moved out of the unit and that all people on the lease sign the document.

Also, if owner pays any utilities, common area items, lawncare and other related items.