This was do to Vera being able to quickly get me requested documents, inspections, and referrals to completed the acquisition of the building.

Relying on your tax professional's advice should relieve you of any fine because you were not trying to do anything nefarious.On the negative sideYour activity in subdividing the property makes the acquisition look more like developing and if your intent was to turn that replacement property into lots and sell the lots individually then that would not only disqualify the current sale but there could be potential (depending on how everything was structured and documented) ramifications on last years exchange also..

They will typically ask to see an appraisal so they can document that the requested value is accurate. 

What type of "written document" should i provide to go about this?

You will need to look at your closing documents to find out.

Therefore, if I let my wife go to an organizational meeting, I always ask her for all the organizer's documents to be sure that everything will go smoothly.

If you might take a 401k loan, you may wish to confirm that the new 401k provider will prepare the required 401k participant loan documents.

We will be rehabbing the property’s on bidding contractors how would I go about getting or should I say, “What the right documentation I need to be receiving form the Contractors to Verify property value .

Just read this article in the dispatch detailing that, "by the end of this year, more than 10,000 residents are expected to call Downtown Columbus home, according to a new report that documents more than $1 billion in residential development underway Downtown and another $1.7 billion proposed."

No documentation.