Ain't no party like an eviction party.EXCATLY either that or a very sloppy garage sale  LOL.. out our way when I have a garage sale I put Many free items then when the folks come I have a big sign that says EVERYTHING free  and that saves me a trip to the dump.. the good stuff I donate.. or if I see some folks that I think I can help I just give it to them..   

Most people don't know this, but the anode is a wear item. 

Make a list of all your CapEx items and break it up into monthly costs to replace it based on it's lifespan and current condition.

Here is a breakdown of the items they saw that needs attention.Needs minor trash removal; needs mownSupport post trim needs replaced; badly deteriorated; upper trim needs scraped and paintedBroken panes on side back needs replacedReplace fixture on front porch; flood lights on backNeeds some minor trash removed and minor work done220 wiring needs secured;not up to code, needs to be placed inside conduit.Install new furnace filterClean and paint register ventsInstall apprx. 4 door stopsFull interior rent ready cleaning required after all work completeReplace as needed to match all light bulbsSteam clean all carpet; sweep and mop vinylReplace missing storm door, paint interior doorPaint all wallsPaint door; interior shows signs of previous leak, but doesn’t appear to be a current problem; paint interiorSeal gaps in side window; paint all; seals appear damaged on double pane windows; may not be an issueReplace screensInstall two smoke detectorsInstall two blindsTouch up, as neededPaint all window sealsSeals appear bad; paintInstall screenVery old and drawers fall out; should be replaced with new; secure handles, if keptHas several large chips; functional sink otherwiseInstall two strainers Install fire extinguisherPaint side exit doorEstimated cost is $4,000. 

Is there a form letter people use to send out say here is the itemized damage charges and a bill for the uncovered amount?

If a big ticket item comes up, I’ll contribute from my personal finances.

Yes, absolutely yes, review items such as crime trends, median income, unemployment figures, non-farm payroll figures and growth respective of that, school system health, general GDP growth of the prospective market.

You would have to explain to them why you will have yearly lump sum payments instead of the more traditional monthly.

Follow whatever that says, so in the future when other items are damaged, you have not set a bad precedent. 

Your position on this item will be stronger if your lease has language regarding making unapproved repairs or improvements.2)  I think you fill those holes with mortar and move on.