Plus we're likely talking gmail or similar free service would they even allow (not that it would be cost effective) IT forensics  the access needed to show?

When you are just getting started, having a little leverage should improve your overall returns, but it also increases risk.By observation, it looks to me as most of the old timers who have lived thru a few downturns are running relatively low debt levels. 

Here are some rough numbersPurchased house in 2015 for $525,000Potentially sell house for $800,000My accountant said he has our cost at $575,000 including cap improvements but have a depreciation of $88,000.

Today I went back to the apartment to check up on things and I noticed that the pay or quit notice that I put on a door had been removed so I know someone has been there inside but I do not know if it was him or maybe a friend of his that has access to the apartment.

I believe both have to be accessed through an Agent but I could be wrong.

Improving the building envelope - air sealing, greater insulation - will give you more bang for your buck.

Check out http://metrolinareia.org/ for “sub groups” there is one in Hickory and Lake Norman that are accessible for you.

We are continuing to work on improving the operations and profitability on our existing portfolio.

If that doesn't work then meet with the tenants after the sale and go through the lease, be nice and professional, and let them know you are going to improve things but be firm on the terms of the lease. 

Best way to improve on losses is to supplement your income by house-hacking.