For my account I pay $10 per quarter while the loan is active so only $40 a year to borrow this money. 

Then based on @Michael Baum's suggestion, I think I will have my cleaner and/or maintenance person do monthly/quarterly maintenance like using using enzyme based cleaners, grease fighting drain treatments and hot water flushing. 

Regular maintenance updates from your property manager—such as quarterly reports outlining requests, costs, and resolutions—can also help you stay informed and track spending trends over time.Building relationships with local contractors or networking with other investors in Cleveland can also be valuable.

Our owner also hosts a quarterly workshop for investors. 

They are actively managing their properties, do their own recordkeeping at least once per quarter if not more often and are ready to go with reports and back up very quickly at the end of the year. 

You will want to mail the same area multiple times throughout the year.Phone callsCall your contacts once a quarter to touch base.

Most platforms will update their data quarterly some of these other ones may take longer which is where the discrepancies come from.

My Team hosts 12+ Free meetups each quarter in Massachusetts, New Hampshire, and Maine, under the name Simplified Real Estate Meetups.

Federally, you will have to file 941 forms quarterly and annual forms, such as W-2 and 940.

What also is interesting is that over the past few year I get yellow letters only once a quarter but from the same guys.