I've had issues with their system not notifying me when a tenant has a maintenance issue and there are times the site is requires me to clear my cookies before I can see anything in there.

Reinforce entry points with security bars, and consider a monitored alarm system or joining a local neighborhood watch for extra protection.

Every system you try will have flaws, or you may salivate over a feature that appears in other software.Some familiar names are mentioned frequently: Stessa, Apartments.com, RentRedi, TenantCloud, Innago, RentManager, Avail, Rentec Direct, Doorloop, etc.I recommend conducting thorough research on each app online to understand their offerings, pricing, etc.

Have a system in place already if you ever grow bigger or expand, don't have to change it later or figure it out later. 

While the IRS does not mandate a physical site visit, the IRS cost segregation audit technique guide (ATG) does suggest conducting “field inspections.”It’s important to note that the ATG is not an official IRS document.It serves as a guide and cannot be used, cited, or relied upon as an authoritative source.However, the recommendations in the ATG are worth considering.According to the guide: “A field inspection is recommended to document the physical details of the building, type of construction, materials used for construction, the assets contained in the building, the size and types of building systems, and any land improvements that were included in the purchase of the property and the condition of that property at the time of purchase.”So while the IRS does not require a site visit for cost segregation studies, following the guidance from the cost segregation audit technique guide can be beneficial.

He is the king of workflows and systems for MTR.

@Joey Samudio - Build your team, build your team, build your team.Then build systems around each team member until you have a streamlined process from A - Z.Starting with something turnkey would surely be a lighter lift to get started.Why is it that you want to invest remotely?

My ideal is to have a system or a standard in place to maintain discipline about procedures.

It is only difficult if you do it wrong.It is only difficult if you do not understand the concept of motivated sellers (which is indeed 99%+ of all the so-called experts that indeed pretend they got it figured out but they absolutely don't).BUT that doesn't mean off-market, motivated sellers are hard to find.They are indeed SO easy to find that as long as you do it right, you don't have to pay a cent or lift a finger to get them (once your system is set up).We get more than we can handle and anyone can do this without having to pay anyone anything to do it.

I really do appreciate all of the comments folks have made and it’s clear that they have systems in place and I hope that knowledge will aid me in my endeavor.