My point is you may need to make some sacrifices for building systems which can result into lost tenant area and profit. 

Don't forget that you may also need to upgrade the smoke alarm system, which may need to be tied into the electrical system (hardwired) for a legal rental property

I would be so much farther ahead if I started with the systems and tools KW offers.  

I learnt a lot about being very careful on how you qualify/disqualify applicants by using my criteria (and a scoring system-I think its makes it very clear cut, if they score X then they qualify, if they don't score X you can give the opportunity to score higher with a double deposit for example, except if there is an automatic disqualifier such as past eviction).

now it could just need water added to the system.... or the main pump and or motor could be shot...  

I am guessing it is just finding the right lender and proving your systems and team will bring the investment back up, correct?

It looks like you are getting your systems down.

Cozy.co has a neat looking system but I haven't used.I'm using Rentific.com for online collection.

I was little skeptical at first because I've seen quite a few gurus trying to sell systems for virtual wholesaling to automate or make a simple formula for rehabbing estimates, or sell you some software.

Can be burdensome if you do not have good systems in place and is certainly more complicated than fewer entities.