My question is once we close on the duplex and it's officially ours how do we go about setting up a new lease?

They need to pay for this service and execute a massive cleaning ASAP -- what kind of official notice can I use here?

A couple of steps:1) read the contract language, which with a state realtor contract should be specific about recourse in the event of default by either party.2) do step 1 before you listen to anybody3) tell us what it says. 

In the event the tenant does not want to renew the lease, I'd like to ensure my brokers can access the apartment to market the property for rent  60 days prior to lease termination at times suitable to both the tenant and the broker.Additionally, if I chose to sell the property, I'd like to be able to market the property 60 days prior to lease termination.Does anyone have a template for wording this with the appropriate legal language?

I recently extended/refinanced the note with new terms - in the new contract, the note is interest-only there's no prepayment penalty after 3 yrs but there's also no detail/language in the contract of what that prepayment penalty would be.

If you friend is an official tenant of the home that the issue is occurring in, and there is no landlord tenant relationship between the brother and her or the brother and the mother removal of the brother would be an ejectment. 

It should not be any issue....a separate disclosure form to this fact would be advisable.There is some type of “notes” field when you input the data.....typically you can make certain notes visible only to other agents in your mls system, or you can make notes available to the public when they view it on Zillow, realtor.com, etc.I would include language about the title issue/circumstances in these notes, in the public section.  

You have to read the Trust because each Trust has different 'rules' and authorities and benefits and requirements.As a side note, before you change the ownership record on the official deed, you may want to make sure the Title Insurance will not need to be redone. 

It will also depend heavily on the language in your lease.So, first and foremost, my advice is to speak with an attorney in your state who specializes in landlord-tenant cases, and have them review your lease, the notice you received, and your overall situation. 

Many will do this for a discounted rate if you bring them regular business, just be aware that initial walk is usually a verbal report, nothing official that you could hold them to.