Most business owners are owner/operators that often do not keep great books so it is a crap shoot somewhat.   

They should also be able to talk about their due diligence process in detail to give you a better idea of their operations.

Here's why:The new manager has a generic email address and I don't actually know who I am talking to.It seems like the new company structure hes left my new manager with way more work load than she can handle, which isn't to say anything bad about her but it makes me question if I should keep my business with them.Communication is slower, usually within 48 hours but sometimes the conversation just dies and I have to remind her that I still had an unanswered question.There are things that should be communicated to me before they happen but I don't hear a word until afterward. ie lease renewals (kind of a big deal).They charge 11% for a single property and discount that by one percent for each additional house and the discounted rate is applied to all properties.

Do not operate a business with a charity philisophy.

Once you have vetted the operator and find a project you like you can leverage the experience of a real estate professional to run the day to day operations. 

Quincy Miranda you need to take the Net operating income.

He checks everything though, cabinet hinges, appliances, windows, roof, basement, exterior bricks, door operation, strike plate alignment, everything.

Any entity operating and/or owning property in Ohio, must be registered in Ohio.Rental Income earned in Ohio, must be reported to Ohio.Based on the rest of your questions, it sounds like you were "sold" a series LLC by a "guru".

He's the brains, lead generator, agent, and property manager of the operation (I trust him completely, he's a rock star), I'm basically providing the money.

That being said, ADR * Occupancy Rate is the quickest way to get an estimated GOI (gross operating income) from which most of your other expected cash flow and accounting calculations are going to flow from.I was going to tell you about a guy I read about that was creating an app for something similar to what you are talking about, only to find that was you