You can request a look-ahead schedule from your GC or as Chris stated, create your own to keep track of resources, delays, and other tasks.

What are the best strategies you’ve used to minimize this risk and keep projects on track? 

The CRM is awesome for pinpointing and keeping track of random houses you find that you make want to look into later.The biggest Con seems to be that the software can be very clunky and almost feels like it is in beta development at all times.Which company do you like for bulk "Street View" postcards? 

Alternatively, franchising could be a solid route—it offers scalability with a proven framework.

There are a lot of moving pieces with that strategy, so having someone who understands how to properly track expenses, capital improvements, and refinances is key.

utilize the services of a top notch, experienced, track record verified mortgage broker to locate your best fit mortgage loan.  

I don't understand how you can't track them down.You could stop paying HOA dues, and that will force them to contact you.As for the PM, I would instruct them to hold off on painting until the termite issue is resolved, which includes providing you with contact information of the HOA board.

Given this is the 21st century with internet & AI, you'd think the state governments would create an easier way to track all this!

What I saw was the gambit of dreamers who probably should not have spent the money to go to this event.. and then folks that were very well off and just wanted a fast track and were willing to pay for it..

There's a ton of resources here on BiggerPockets, you're on the right track!