I'm wondering how much specifics I need to include for each line item. 

You can find online which larger institutions are buying in a specific area and try and reach out to them.

For a yearly lease agreement specific to Phoenix, AZ, you might consider starting with the Arizona Association of REALTORS® (AAR) or another local real estate organization.

Use of Euro-style wall units for air-con.. 

@Julie Doke: Industry specific software speaks to you and you can easily relate it to your day to day process.

I can also share some great resources and guides to get you started.Let me know what specifically you're looking to learn, and we can set up a time to talk.

I also use their virtual credit cards which enables me to assign a card to a specific person, like the cleaner for my STR for example, so when she runs a charge, it automatically drops into the right account in terms of categorizing my expenses.

Specifically, what research results told you these were two good cities to invest in?  

NYC apartments will have a different car requirement from Orlando, but he used that methodology in this specific small city and was an investor from the 1980s-2000s, so a lot has changed, but I believe there is still some truth to it.

One workaround could be keeping a separate spreadsheet to track your adjusted tax basis accurately and only using Stessa for operational insights.You could also reach out to a cpa and see if they have a specific recommendation for software to use.