QuickBooks will help you setup your chart of accounts when you select your business is real estate related.

PS you want to talk about a cool company to work for.. its off the charts if I was uber smart ( which I am not) I would for sure be trying to get on with that company..it was a combination of being on a cool collage campus and then anti cube .. 

The last two charts show at what purchase price this deal would make sense at ($160k).

@Peter Bui So I did a quick analysis on the deal through the financial model I built and this doesn't look like a good deal at all even with missing expenses that you can see from the below charts.

Even Coldwell bank is agreeing that carpet was in bad shape when I took over for rent and he cannot chart for cleaning.Landlord replied: with another bill saying there was a discount on the bill the amount came down to $256.35.

Even with grotesque timing prior to the big crash in 2007-08, your S&P investment (had you held on through the turmoil) would be a valuable investment today (chart below). 

I remember when eBay was plagued with scammers selling fake everything, internet stock forums were full of pump-and-dumpers (who actually succeeded at their ploys) and Google search advertisements promised to regrow your hair. 

FHA is pretty good about keeping their loan limitations in line with local market realities, with $774,050 being the current FHA loan limit on a 4-plex (see below, chart straight from HUD).

I would say build a chart of the time value of the money.

These are all questions whose answers will help you chart the way forward ... there is no one size fits all answer.From an operational perspective it is always pleasant to know that your building envelope is relatively efficient (insulated and air sealed); that building systems (electrical, plumbing, HVAC and communications are up-to-date and dependable) and that you have the ability to put accountability for resource consumption in the hands of the tenants.