Sounds to me like not a lot of strict book keeping is going on in their office... so do I let a deal die because they are poor at office management?

@William CarrI have detailed notes on a lot of different software for real estate but there's a huge difference between bookkeeping software, software to track rentals, and software used for doing mailings and contracts.

It’s just for easy bookkeeping. 

What I need to do is dive back into that material and re learn it because this park is so hodge podged together and is actually more “shacks” then mobile homes with a 3 plex and and large double wide where the owner lives currently so their book keeping is terrible and the broker already discussed this with me.

However all leases have rent due on the first for our bookkeeping convenience. 

Hire a bookkeeper/accountant (if you haven't already) to keep it in order.

Like you said, you are putting a tax shelter inside a tax shelter.Use your SDIRA for things like notes and private lending, which don’t have a lot of tax benefits.For holding rental properties outside your IRA, you get to enjoy cash flow today, get better financing, and still pay no tax if you are doing your bookkeeping correctly.

Excellent Bookkeeping is a must especially if you are doing it your self.

You also don't "need" an accountant as the bookkeeping and as tax preparation for a single deal are not super difficult.

What strategies are people using to track these accurately and with minimal headache with book keeping?