It sounds like you have a solid system with clear communication on extensions and vacancy openings.

And, especially if your goal is to build a portfolio to live off of, bad deals (and even marginal deals), will keep you from achieving that goal much more than slowing down and waiting for better deals to surface.But beyond that, I also find I get most burnt out when I am invested in deals emotionally and with time.  

Personally, I'm currently using Hospitable, which can automate a lot of the communications (even detecting and responding to a lot of questions).

Core values that have been vital to our company’s success include integrity, ensuring we always deliver on promises and prioritize ethical decision-making, and collaboration, fostering teamwork and open communication at every level.

In my initial communication I make sure that they have read the entire ad including the acceptance criteria.

Those who do understand it aren’t struggling.Here’s the common flaw: people think a circumstance equals motivation.Foreclosure = motivatedTax lien = motivatedAbsentee owner = motivatedThat’s just not true.Motivation is an emotional response to a circumstance, not the circumstance itself.Let me give you an example.

They need to understand that the W-9 is the way that you can document the communication that confirms their business entitles structure as a corporation.

I like to use AI when communicating with sellers/agents to keep an up beat tone to the conversation.

Just ensure you're transparent with the seller about the process and keep communication open. 

I do not recall any other fees or charges outside of traditional closing costs and they were easy to work with and communicated very well.