These costs for most of the individuals are considered personal in nature (unless you have a RE portfolio that is run like a business; see below).

The new ground lease and capital improvements represent the interest in real property you do not already own (and that is being created through this transaction).

OR do you call each individual specialist (plumber, electrician, mold expert, etc.)?

I'd be surprised if the complex doesn't have individually metered units so you may be able to eliminate the utility expenses unless those are for common areas like walk ways, parking lot or laundry.

To maintain control and avoid being locked into larger deals, consider directly owning replacement properties or exploring a partial 1031 exchange while carefully structuring syndication investments.This post does not create a CPA-Client relationship.

This creates a negative initial position.

These individuals have often walked the same path you’re on and can provide insights that save you time, money, and stress.

We worked with a lawyer over there who is a US ex-pat who created and registered a local LLC for us, which owns our properties.

They have people invested in individual properties, especially students. 

@Dustin Horner you should be contracting maintenance work and creating a preferred list of vendors as @Phillip Austin has recommended.The first person you hire to help you should be to handle what you LEAST like to do yourself or has the greatest time savings for you!