You can keep track of which expense goes to which property through your accounting software (even a spreadsheet would work).  

That's not to say all of them, there are definitely a lot of professional and successful residential GCs (take a look at some of the guys commenting above, their track records are impressive).

I've had HUD forms filled out billing me for pro-rations that were the seller's responsibility, agents who have lost track of contingency removal dates, ... the list goes on and on.

They both work slightly differently, but are similar enough that a call to the tenants rep usually can get you on the right track to making sure you follow all of the guidelines.

It appears to have been maxed out and would lead most people to think it was a first position lein due to the amount owed on it.I am in touch with some family members tracking down who is in charge of the estate to make an offer to buy from the estate if it might make sense to avoid the trustee sale/s for them.

The track record of the guru and his claims of success have NOT been verified.  

You can request a look-ahead schedule from your GC or as Chris stated, create your own to keep track of resources, delays, and other tasks.

Thanks, i know im on the right track 

I’ve been documenting multiple comps close to my house tracking rents and it seems like my house would rent around $2,000/month.

Building a strong local team is crucial too.