I also created one that showed what his income would be for each apartment if they were at market rent, date they moved in, amount of their security deposit, and notes which would include any issues or their expected move-out date, if they had a balance due - when payment was expected (some students relied on financial aid and it would be late occasionally). 

Don't bother with battery powered tools (except for drill/impact set) as in a few years time you won't be able to replace your now-outdated batteries and chargers, whereas quality chorded tools will work fine for decades without having to worry.

If you have a large cash reserve, go up to market rent immediately (or a small percentage under if your unit is outdated).

Then, if they say they do want an inspection, which can't be any earlier than 14 days before their move-out date, you do the inspection and give them a written list of everything they have to do to get their full deposit back.  

I told him I wouldn't meet with anyone until he gives me a firm move out date so I can market the apartment and choose from a pool of qualified tenants.a couple questions:1.) is it unreasonable for me to market the place just the same as I always would when renting it instead of first showing it to the person he knows that might want to take over the lease?

I would do a firm extension of their move out date best is end of Oct.

Her move out date is August 19th 2016 but she starts her new job AUG 1 and likely will be out by AUG 1.  

I had the contractor scheduled originally to start on the 16th (right after the first agreed move out date).

They just needed to give you 30 days prior to the earlier move out date.

As soon as stainless steel came into fashion I thought they were already outdated things that are going to be dated any day now.