Putting in place policies and systems to handle that will be key otherwise you'll always be working or at least be on-call.  

You're going to have to go learn about that yourself.The faster you get rid of this bozo the better off the whole system will be.

We use an Enterprise CRM System, and are very organized with our files. 

You know the model and have systems so tapping into your equity is a smart move.

Now my main issue is I need a fire detection system in a enclosed back porch that leads up to all three floors, but I don't know what's the minimum I would need to be compliant or that the fire marshall is suggesting what he wants or recommends.

That would not be from the appraiser but rather a score the appraisal was given by an automated system. 

It was the system that afforded this.

What you seem to be missing is your main need is an accounting system.  

This person in particular has no previous real estate experiences prior to 2015 except his own rental lol that company that he work for also doesn’t have integrated vertical system to build and manage properties, so it is easy to understand why his investment gone kaput.we have too many newbie Lp investor also that think just because they are rich from tech they can blindly invest as LP somewhere without due Dilegence….

However, components of a central HVAC system in a residential building, including furnaces and condensers, are NOT eligible for this treatment and must be slowly depreciated over 27.5 years (39 years for STRs).