I go on a lot of appointments to meet sellers and they all seem to have a notepad with a list of investors they are meeting, etc.

In terms of renovation costs, I suggest you find a few investor friendly GCs and bring one with you to get the estimates of a potential property (maybe even pay them for the appointment). 

Nothing irritates me more than setting up an appointment, driving over to the rental property to meet a prospective tenant and no one shows up.

Your biggest thing is getting the appointment to see the home.

If there is an appointed administrator for the estate, and if you really want the property, that is the person you should submit your offer to, right now.The auctioneer said "no pre-auction offers" but they are just relaying their instructions from the administrator. 

You must make an appointment with a sheriff's deputy to supervise keeping the peace while your people move the belongings out on the curb.

When a house at 1.5% shows up the conversation is kind of like this Agent: "I found one that matches your criteria, I can set us up an appointment on Tuesday.

make an appointment with a CPA.

I'm looking for real concrete numbers that wholesalers around the country have actually tracked to generate their success ratio.I will define success ratio as contracts signed to appointments booked. 

Within the records there should be a sheet appointing an Executor/Executrix/Personal Representative (these are all pretty much interchangeable).