Is there a specific search filter that works well?

It’s true that you should be more diligent with vetting tenants - cash flow is great, but a destructive tenant can burn through it pretty easily and put you in the red.

Common utilities paid by the landlord will be similar if not the same; standard services (extermination, changing filters, snow removal, fire safety inspections etc.) will cost the same.Expenses will vary depending on the market.

You'll need good contact info for them to be able to collect, and ideally the new address for the tenant however which if you don't have can probably be found easily with some online sleuthing/ contacting their employer, skip tracing software, etc. 

With regard to your "DST" and as with many highly structured tax vehicles that have a potential "self dealing" quality to them, there are a number of potential potholes you can easily step in along the way (e.g., constructive receipt doctrine, effective control over nominal 3rd party relationships, lack of genuine risk bearing and compliance with transactional terms, etc.).

The solution is to location the meters as close to the billed unit as possible (or even inside) but sometimes that's not convenient because the return and supply lines are on opposite sides of the building whereas you could easily put the meter right next to your boiler / zone valves where all of the pipes are easily accessible.As for cost per BTU, with oil, you keep a rolling average of the price per gallon in your tanks and divide the BTU's used by 138,500 (BTUs contained in a gallon of heating fuel).

Ultimately I had a vision for how this particular home could easily be improved and rented for top market without much headache.How did you find this deal and how did you negotiate it?

This is easily enough obtained through online services if you don't know someone in Ohio willing to do this for you. 

My wife and I are analyzing deals with the calculators to filter through the possibilities.  

I can also tag it by property to easily pull P&L for each property.I am super happy with Baselane and excited to not have to spend so much time on bookkeeping and prepping things manually for my accountant.