Took us time, eventually we settled for 3.5MM, had to pay hefty fees to get there and this chased away some of our tenants as they have to reimburse for taxes.

(I.E in my case I can’t write off the ones I pay and get reimbursed or that the tenant pays directly, because the tenant is paying them not me.

We use hard money so they reimburse us for rehab costs once they are completed from an escrow account. 

They do the work in their unit and submit the receipt for parts and I reimburse them for the parts. 

For large projects there may be a direct application program with reimbursement etc, but individual owners will most likely see the funds via their utility.It's the same as any other funding initiative that's come before....solar, energy efficiency upgrades (fridge, furnace, window replacements), even septic to sewer conversions.

Nearly all HMLs reimburse for renovation, meaning that you have to pay the costs up front.

I had paid for several inspections and put earnest monies down on the property (eventually got reimbursed).

If the fee is paid upfront without adequate funds in the trust, the PM is going to be reimbursed from my understanding. 

They wanted us now to reimburse them for the professional grade cleaning, because the used water from the professional looked dirty, and because "You really should have replaced the carpets before we moved in". 

In certain states, there are regulations on common fences built on property lines where you would have to obtain the approval of your adjacent owner before doing major repairs expecting reimbursements from the other owner.