Do I think the fire dept could have communicated more clearly upfront, maybe, but they did mail out to all registered owners the standards. 

If you don't have a virtual assistant yet, I'd recommend getting one to help with things like tenant communications and coordinating contractors.

But then it was a nightmare of communication, we soon realized that we had to do a bunch of songs and dances to convince them to sponsor our deal, it took 4 or 5 days for them to make time to sit down with us only to tell us that we needed to schedule another meeting in another 4 or 5 days to get Tyler on the phone and let us try and convince them to sponsor us and by that time someone else was awarded the deal and we lost out.

Think about it, on a simple level, you can create a workflow for AI and how it should interact w/ inbound leads on your website and the AI can communicate and ask those people certain questions and then at some point do things like set up a appointment based on a specific answer after making it through a conversation (like funnel).

Quote from @Chris Seveney: @Jonathan ChanI am all for communication - but how do you enforce that communications policy?

He threatened me if I'm not paying him he gonna put lien on my property, I've never encounter these thing in my whole life...He seems very cold blood and likes to take his client to court or put lien on the property, looks like he had done these stuff many times in his career...I just don't suggest you to work with him for the below reasons:1.He is never willing to communicate about the project progress and he just notify you that you have to pay for next-phase otherwise he will STOP the work and take all the stuff out2.He will never take responsibility on warranty or the stuff he had done, if you ask, that is all your fault, and you have to pay your own bills3.Finally if nothing of these lightly threaten works, he will say: "I will give you 3 days, if you don't pay me, I will put lien on your property, I will take you to the court"I never done business into this situation in my whole life, but it looks like that's how Robert Mincey makes money and if you work with him, you will probably end up like me with tons of sleepless nights...If there are any chance, in the future I will post my whole experience while working with him.Hope this helps!

It's advisable for both spouses to communicate openly about such financial decisions and consider consulting with a legal or financial professional for tailored advice.

In any event, better communication could have been had to keep you in the know!

I also do what I say I'm going to do. 100% agree - best way to not get sued is to take do your research upfront on your tenants, take care of the property and be communicative.

Keeping the communication open is key.