Putting in place policies and systems to handle that will be key otherwise you'll always be working or at least be on-call.  

Work with your attorney for what is needed to insure all subcontractors get paid by the General Contractor.Make sure the insurance covers Construction period and also materials.Talk with your Commerical insurance agent and they should address the above questions with you.If this is an older facility make sure your engineering firm has covered Fire Suppression systems and any Storm pond or drainage systems. 

Glad you are setting aside money, but if the HVAC is 20 years old, or the septic system has never been pumped, or the roof is 25 years old, etc; you will get hit with a cost before your build up enough set aside.How stable is the other tenant? 

I have found the best way to get attention is to go the press and be very loud about the lazy or indifferent system. 

However, its downfall (and really what makes it so easy) is that it is a single-entry system. 

In US tax law, the depreciable lifespan of an asset is defined by its MACRS classification which stands for “Modified Accelerated Cost Recovery System.”Under MACRS, depreciable assets are assigned to different classes, with each class having a specific recovery period.

Do you have a particular system or software that’s been a game-changer for you?

Yes, this system does have me put in dates but then it doesn't seem to show them easily.  

So we created our system of fully designing homes before we ever swing a hammer on a project.

I've heard horror stories that it's usually impossible due to the "burden placed on the municipality" but could really never understand what that burden was... most people living in those units wouldn't be using the school systems so aside from maybe an increased volume in emergency medical situations I can not understand that statement?