Or can you still run everything through your personal return (just want to make sure that I can deduct things such as HOA fees which I can do if it is a rental).2) If I do decide to run everything thru my personal tax return (save on LLC fees), should I at the least set up a separate bank account to track costs separately?

Do I sound like I'm on the right track?  

So, if a tenant broke a window and it cost $300 to replace, you can simply add that bill in apartments.com and that way its all tracked where everyone can see it and track it. 

You're on the right track, keep refining your strategy, soaking in the experience, and scaling at a pace that aligns with your goals!

Can anyone help me to figure out a good economical, small multifamily builder to contact, and a realtor with lots of this type of experience, or let me know if I'm on the right track with this?

This includes keeping track of rental days and ensuring that the rentals are legitimate and meet the criteria.How the Augusta Rule App Maximizes Rental ValuationWhile the Augusta Rule offers a tax-free income opportunity, maximizing rental value requires careful planning, strategy, and accurate pricing.

Frame it like this: "in order to make sure you get paid on time I want to have a schedule of when the draw inspections should happen with the bank"Then, you have a schedule to keep an eye on and if they're slipping, you can ask them why and see how you can help them get back on track. 

I am looking for a more efficient way to keep track of expenses, log receipts (including the actual graphic of the receipt) and seamlessly export expense info for tax time.

Quote from @William Dorrough: I currently either purchase and value add large scale multifamily properties or develop, and build ground up my issue with scaling is we have done this without brining in investors i have a great deal flow with a good track record im really looking to do more i have the capacity but have the need for more capital in one way or another  Scaling without investors can be tough, especially in multifamily.

I'm looking for a spreadsheet or tool to use an example to log and track hours spent on real estate Managment.