A good habit to get into is all of the large commercial firms, JLL, Cushman, CBRE, Avison release market reports each quarter and has a lot of information on what happened the past quarter and some perspective of what is coming.  

I delayed starting renovations on this because I closed on the property the day after I returned to work after the birth of our fourth child.  

I believe that one of the National Firms with a local office (Marcus Millichap comes to mined) does a market overview every year or every quarter.

., and then turn in vouchers for reimbursement on a quarterly basis.

From what I am getting you are trying to create a fourth unit correct?

It is a duplex with probably a quarter acre to it.

My goal is quarterly or every 4 months.2.

Over the last two years I've represented two of the top Quarter Horse jockeys in the country.

Fourth, it's not terrible to defer all payments until the very end, but make sure you set up the servicing with a great third party company who specializes in deferred payment.  

Rules of OA: Two signatures for any future distributions, quarterly draws, 50/50 of net income (rent less ALL expenses), third party manager, etc.