If there's an emergency which demands immediate action (hot water heater burst) and exceeds your reserve funds, the management firm may cover the overage and invoice you the difference...Additionally, the management firm will provide accounting statements or other updates on a regular basis, depending on the level of engagement you prefer. 

Dang!  

Are all my invoices uploaded to my owner portal?

This is so dang confusing AND I am a Realtor!

Now if all you have is a check book you have to open a merchant account with them and pay through an invoice?

I also recommend you ask to see an example invoice, PCO, etc.  

@Michael Walton you will be looking to use the De Minimis Safe Harbor that allows you to deduct tangible property used in your trade or business under $500 per invoice or per item as substantiated by the invoice.

Dang.  

If something is damaged, we schedule it to be fixed promptly and invoice the tenants once it is fixed (do not wait until the end of the lease to access their security deposit).We also provide several - value add - services to our students ... we are really less of a landlord and more of an accommodation services provider moving towards being a lifestyle service provider.If you search here on BP, you will find many threads on student housing.

Dang, here is a quick address search and boom can instantly see what liens if any are on the property.