If you are worried about this there are companies that handle servicing these payments automatically on a scheduling system if you have a bunch of them. 

There are companies that can do handwritten letters for you.

And it can be done there locally.When I was active in Jackson there was my company and another called SIF one of the owners was married to a local doctor if I recall. 

The property is gated so many rent out all 12 bedrooms and bathrooms for parties, retreats, anniversaries, team meetings and special celebrations.It's private and perfect for those who want privacy when they need it and company when they want it.It has appreciated and is now worth at least 3 million and we are looking for funding to refinance and share the profits with our investors.

It’s crucial to negotiate terms that benefit both parties, involve a trusted attorney and title company, and conduct thorough inspections and market research to ensure a solid deal.Good luck!

Finding tenants:Our management company at the time was trying to find new occupants for a few months and it was not looking good.

The company gets more and more greedier over the time.

Insurance companies don't relocate the clients. 

The next level up is hiring a revenue management company or VA to do this for you.

I have read many times that if you notify someone and they don't do anything then they own the blame because they knew of the risk and chose not to correct it.Your correct if a healthy tree or limb falls on your property then you have to fix the damage yourself.Consult an attorney and your insurance company to confirm.