The categories are the same as your Schedule E your CPA will prepare for you at tax time so it's very simple to run a report at the end of year.

When filling out the IRS SChedule E for a multi unit property, do i list each apartment separately or do i have to list it as a "property". 1 "property" has 4 units or apartments with different rental days and expenses, etc.

Most guests are very understanding that maintenance needs to be done.Just talk to them and feel out the situation.You could schedule the minisplit for a turnover day.

My work schedule makes it difficult to attend PM networking events unfortunately. 

Basic recommendations- Deed of Trust-Personal Guarantee-Promissory note-JV agreement (to protect the lender from violating usury laws)-clear late fee schedule, cure period agreement-cross collateral if the subject property doesn't safely cover you with enough equity

Does anyone have an excel program or software that they recommend that includes Schedule E data to show you the potential tax savings on various real estate deals? 

Every few days there are new issues and we are constantly having contractors and technicians at the house dealing with one problem or another, while coordinating with our tenants who are on a range of work/sleep schedules.

.- Vacancy rate factor and bottom line Schedule E income will be used to calculate the rental, no the gross DSCR lease amount.

That means scheduling the work in the right order, making sure materials are on site for the subs when they need it, and being available on site to make sure the work is done to your standard, and to resolve any problems that will definitely come up.I'd definitely find out what permits are required. 

Second, the renovation/construction budget is usually structured on a draw schedule, where the funds are held in escrow and released as work is committed.