In addition - checking account statements showing deposit income going back X number of months would also do that as well.  

Did you refund the whole security deposit or were there repairs?

Deposit for another place + $ to actually pack up and move his stuff.

We offer early termination for basically all leases, which is 1 month plus the deposit if there's no damages. 

It also states that any security deposit refunds owed will be made payable to all parties on the lease agreement.One tenant has stopped contacting the roommates and us, and we are not sure they are planning to return.

Imagine he did that, started shipping 100% match to RU supply.

Current systems and tools:- Assistant to manage payments, invoices, ensure rents come in and chat with tenants for issues- Melio for vendor payments- Baselane for banking - separate accounts for each rental and deposit- Google sheets for Income and Expense reporting- Azibo for rent collection automation with late fee automations- Drive for my leases, SOPs, and documentations of tenants move in/move outGoals of improved system:  ensure I have a read out of how each property is preforming month over month, check on big expense items, ensure vendors get paid, mortgages get paid and rent is coming in, generate APY on float and savings for any big CapEx that comes up, and make my life easier come tax season.Is there a single software people use or what do you do for your business systems to optimize all of this?

TechVestor is 100% legitimate and it's really easy to prove imo. 1) I've been inside their properties 2) done title searches for ownership that match perfectly by date and LLC3) I’ve received distributions for over the last 18 months.

1) Do you put the extra rent and deposit in escrow?

It sounds like he's talking about backing out via contingencies on the contract like inspection or financing contingencies, where you can back out of the contract and get your earnest deposit back.