Specifically, anything indicating that the lease is completed and both sides have no claims or issues with each other.There's no "standard" agreement that I'm aware of, but we've done a bilateral "Termination of Rental Agreement" when we wanted to document that a tenant has officially moved out, that there are no outstanding funds owed, and that there are no claims or issues.These agreements are particularly useful when doing "cash for keys" with a tenant.I would keep it simple: State in the document exactly what you want to establish as facts, and then run it by an attorney for good measure.I'd also recommend requiring the tenant's signature be notarized.

The common solution is fedexing doc.s, and having your signature notarized at the local US embassy/consulate.  

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Does certified mail need a signature?

I want to be able to send and receive customized docs and signatures in a secure and simple way for remote onboarding of tenants without ever having to wait for the mail or printing out multiple copies again.Currently using Baselane for banking, rent collection, and bookkeeping but it falls short on the tenant record features at the moment. 

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Send it registered mail with signature required. 

I understand it taking 30 days max to clear accounts but after tying to contact you and providinga detailed list, I still have not heard from you.The total owing is $ 00,000 and this a 7 day notice to payor I will be contacting the state attorney general to requestthey investigate you for fraud, which obviously is a very seriouscharge and of course will interupt all of your operations.We can avoid this action by my having, in my possession,good funds by close of business, 14 days from the date of thisletter, allowing for mailing time.Plese make check payable to : "Good Guy Rentals"                                                1234 Apache Dr                                                Yuma, AZ ZipI look forward to a speedy resolution and I mean business.Regards,Sueemail addressphone numbercc: attorney general state of Ohio (file)Try that: send it certified, signature required, USPSStep 2.

What we do is write a typed letter with a handwritten signature at the end.

Important to make sure everything is super clear regarding signature authority, consent requirements and everything is up to good standing with the local state