Our lender’s instructions now require all acknowledgments by a notary employed by the title or escrow company.

These resources provide you with step-by-step instructions and tested strategies that have worked for others.

Specifically i found that we had to coordinate keys, the seller move out, the closing times, wiring instructions, and various other little details to get the deal done... being this was our first one, it was unclear who communicates all of these as there was obviously no agents or brokers involved.  

On the resort site when you go to the link provided in the email it takes you to Edge where it asks for a group name and then your email address (which is different than the instructions in the email). 

We had our escrow instructions to title telling them they can record when they can put us in second position.. so we were good there.. that was another title claim I made and got paid off.. turns out the bad guy new when our title company had their recording slot and recorded the deed of trust just ahead of us..

Whereas, in a local REI meeting teaching out wholesaling the instructor told us specific municipalities not to put out bandit signs or you will get fined.

Send them the lock code in pre-check-in instructions and at time of check-in (because not everyone reads the full message first time round), and automate a "how are you liking the place?"

Your instructions were spot on!

Forbid them or leave instructions for them? 

Instruct the tenant to call 911, not you, when they believe this is happening.