I'd send her my lease (which specifies how rent may be paid) and tell her she'll need to sign it and return it by xxx date.

How does the Self-directed owner convey  the Deed when the Deed states For the Benefit Of xxx IRA now  conveys the Deed to the buyer so the Buyer can write off the Real Estate Taxes and interest?  

I give him $xxx credit towards rent.

e.g. smoke detector found not installed and working properly, fine $xxx, cigarette butts thrown on the property, fine $xx + cost to clean it up, lawn/snow not maintained properly, fine $xx. 

A couple things to think about:1) What is the plans policy if you no longer work for the company, some allow you to continue payments some require repayment within XXX days.2) You say purchase investment property; you can use the money for down payment, but if you leave it in there it can count for your reserve funds.

Sometimes we see things as they should be xxx higher than they are.

Send them a short letter that the rent included electricity up to $XXX.

I want to give my contact information directly, not count on someone with one foot out the door to do it for me.Here is the letter I use (and modify for each acquisition as appropriate):Dear XXX, XXX and XXX:My name is Jennifer A, myself and XXX are the new owners of the duplex located at XXX in XXX, WI.This change in ownership is effective today, December 29, 2016.The purpose of this letter is to do the following: Notify you of the change of ownership.If you need to contact me regarding maintenance, your lease or any other issue related to the property, you can contact me via text or telephone at XXX. 

I've got $xxx for an investment. 

Hey, XXX thanks for letting me know.