And you are not using the correct terms which is understandable but makes it hard for us to respond.

If you decide they're not a good fit, then vacate them and release with new tenants that you actually correctly screen and lease to. 

In fact, the USTC has found in favor of the IRS when a taxpayer did not apply the law correctly (what everyone deems the loophole).

They need to understand that the W-9 is the way that you can document the communication that confirms their business entitles structure as a corporation.

At a bare bones minimum, the letter confirms the start/end dates of the lease, monthly rent, paid-through date, absence of any prepaid rent other than the current month, and security deposit amount.Better, it will include statements there are no unresolved claims or disputes or repair issues with the current landlord, and no verbal or written side agreements.Better yet, it will include a copy of the tenant's lease, and a confirmation the lease is a true and correct copy with no amendments.

Correct, however 1% is NOT going to provide you with a good return.

I like to use AI when communicating with sellers/agents to keep an up beat tone to the conversation.

Correct?

Just ensure you're transparent with the seller about the process and keep communication open. 

Emergency Maintenance: Regular maintenance is on the owner, emergency repairs might be charged to tenants if they caused the problem.By proactively managing these expenses and clearly communicating responsibilities to tenants, property owners can maintain their properties effectively while minimizing unexpected costs.