A PMC is great to use not only for all these items but also really being a trusted source for vendors too etc. 

The inspections have become so nitpicky over purely cosmetic items there has to be an extra $1-2k per year to keep up with the punch list every 1-2 years.

Some people are sending supplies (clothes, other needed items like school supplies, food for humans and pets, etc). 

I have one I have drafted up but would love to compare against others.What are some items you always included in your MTR rental agreements?

Tailor these amounts to the significance of the task; for example:Roofer: $1,000/day (critical to weatherproof the site).Painter or garage door installer: $100–$200/day.Contract Value & Payment Terms:Agreed payment amount (lump sum or itemized costs).Breakdown of payment terms:Deposits.Progress draws.Retainage (if applicable).Scope of Work:Be as detailed as possible.

For example if you were to exit a new build in 5 years there may be no cap ex cost (i can think of few cap ex items that does not last 5 years - maybe carpet in class c and lower), just maintenance costs which would be fairly small.Best wishes

For example, if you don't specify if a certain item is reoccurring or 1 time, you can't collect it.

Review what happened and determine why each item was above or below your expectations so that you can properly plan for next year.Review your prior year goals.Did you buy all of the properties you set out to purchase?

This property needed an extreme amount of clean up and haul away of items left behind.

Look at insurance and tax costs, those two items are the biggest killer of cash flow.