Regular meetings and smooth communication keep everyone on track, marching toward that glorious goal.So, no more flying by the seat of your pants.

She is having the mail forwarded from her ex apartment, but I cannot track that or know when she has received it.

Maybe add on Booking.com but after that it's the law of diminishing returns - lots of work/time for just a guest or two.If you are self managing I would limit the amount of platforms to the top few because it could get overwhelming tracking the property on all the various sites because they all work a little bit differently.

I'm currently a senior in college and am on track to graduate with a bachelors in facility management this upcoming spring.

Then I would say that the main challenge for you will be finding trustworthy, experienced operators who are going to give you repeat business and who have a track record of successful project executions. 

It sounds like you're on the right track with your research and considering financing options like hard money loans.Hard money loans can definitely be a viable solution when traditional lending isn't an option, especially if you want to move quickly on a project.

When financing a large-scale fix-and-flip project, assessing and managing risk is crucial for success.Risk Management StrategiesContingency Budgeting:Set aside a contingency fund (typically 10-20% of renovation costs) for unexpected expenses.Time Management:Develop a detailed project timeline to keep renovations on track and avoid extended holding costs.Partnerships:Collaborate with experienced contractors and real estate agents to mitigate risks associated with repairs and market positioning.Insurance:Obtain comprehensive insurance coverage, including builder’s risk insurance and general liability insurance, to protect against unforeseen events.Exit Strategy:Always have an exit strategy.

Alternatively you can have your bookkeeping track these things.

Most engine lubricants contain lead and if handled improperly can contaminate the soil and thus allow lead to be tracked into the home.   

We pay for this software already and were considering using them instead of tracking on excel sheets.