I have 2 ground partners this year that quit there day jobs BECAUSE they do all the WORK and risked their time... both on track to make 100s of thousands this year.. and I will make 100's of thousands from the fruits of their labor... or they could just keep working were they were working and doing a deal a year or so...

Things will get interesting if the agent insists on dual agency and getting paid on both sides.

This will help you determine if you're on the right track or need to make adjustments. 

What tools or platforms do you find most effective for tracking payments and amortization schedules?

Foreign LLC Registration Dual State Requirements: If you form the LLC in your home state, you’ll likely need to register it as a foreign LLC in the state where the property is located.

You only need a place to track tenant information, payment history, maintenance, etc.

It sounds like you’re on the right track with your cost segregation plan.

You don't have to track your basis in the securities or calculate any capital gains.As always, please consult your tax professional for advice on your specific situation. 

I created a spreadsheet a while back that tracks rate changes historically as well as the rate predictions for the next ~12 months.

Checklist: Here’s a quick checklist to get you started:Get a home inspection (optional but recommended)Fix any outstanding repairs or issuesCreate or customize your lease agreement (covering pool/fireplace)Set up tenant screening processesTake detailed photos of the propertySecure proper insurance (consider rental-specific policies)Establish a move-in/move-out inspection processClarify utility responsibilities in the leaseConsider a property manager if you prefer hands-off managementDon’t worry, you're on the right track by doing your due diligence.