Though theyve never actually done any tracking, so they pull the number out of a hat.

In some cases, your lender may be able to assist (as a courtesy) to help you get the resources you need to get back on track (e.g., other borrowers in your market, contacts for tried and proven contractors, etc).Of all things to do, you should not hide and ignore phone calls.And last but not least, if none of that works, list the property in hopes to recoup your losses and let another investor take over and get out of the project and take the lessons you learned and apply them to the next one.

One of the good things about DSCR Lenders is that the guidelines and programs are different and not cookie-cutter 100% equivalent like conventional lenders that all must mirror the GSEs, etc.Most DSCR Lenders will have similar rates and terms and generally similar processes - so generally what will make the "best" one is the best one for your needs - I would focus on any specialties or niches - like short term rentals, if you do multifamily or mixed use, BRRRR Method or focus in on a specific market - find someone who specializes and has a good track record in that niche or area

Things will get interesting if the agent insists on dual agency and getting paid on both sides.

I have 2 ground partners this year that quit there day jobs BECAUSE they do all the WORK and risked their time... both on track to make 100s of thousands this year.. and I will make 100's of thousands from the fruits of their labor... or they could just keep working were they were working and doing a deal a year or so...

This will help you determine if you're on the right track or need to make adjustments. 

What tools or platforms do you find most effective for tracking payments and amortization schedules?

Foreign LLC Registration Dual State Requirements: If you form the LLC in your home state, you’ll likely need to register it as a foreign LLC in the state where the property is located.

You only need a place to track tenant information, payment history, maintenance, etc.

It sounds like you’re on the right track with your cost segregation plan.