This starts with how you present yourself and your business, how you answer the phone, your rental listing(s), your website, etc...

I used them for my mobile homes.

I would probably try to speak with them face-to-face or on the phone and finish the conversation by telling them you will send them a formal letter shortly with the exact date after you talk with your contractor/partner, etc. 

No one likes putting in their info for help and getting 30 phone calls in 15 minutes! 

Can you get good phone support when you need it?

or Your Email/Phone Number]Additional Comments: [Anything else you'd like a potential hotel hacker to know]Thank you all for participating and please finalize your arrangements and requests by August 31st, 2024.

I made two phone calls today after reading this and it unlocked the next step which is getting a closing attorney/ title company.

Happy to jump on the phone with you to discuss strategy!

They may end up in a different state,  at a different address than that which you have on file, different phone number or don't answer. 

I made roughly 17 phone calls to different #'s.