Go with what you think you could defend best if ever audited.  

Also in your shoes, honestly it would be a coin toss if I did the "wrong thing" which is to get the deal and send my business account over, or if I'd do the "wrong thing" and tell them to pound sand, but lose the deal.Note that many commercial mortgages, they can impose requirements on you that you aren't necessarily cognizant of, like the right to annually audit the business and call the note due or force a refinance at lower LTV if they don't like what they see.

The computation of the percentage allocation or split is generally done by using square footage, acreage, or some other methodology that is defensible should you be audited. 

. $30/month. they actually audit the escrow accounts every month and really stay on top of the loans.

When I accepted an offer from a prospective buyer in February.They ended up not purchasing my condo due to the hot water pressure being too low and the rental restrictions.The hot water pressure problem was due to the pipes needing to be changed.When I asked the HOA if the problem could be fixed, they said they could not fix it because they did not have enough money to do so.After finding this out and combining this information with what I had already known about how the HOA was being ran, I decided to do a little investigation to see how the finances were being managed.I requested copies of the financial records and several other documents for the last 10 years so I could review them to find out how to funds had been being managed in the past.The secretary, which is who I requested the documents from, emailed me back after I made the request telling me to not contact her anymore.She alleged I kept contacting her while she was at work.This may have been true but I was only doing so because she never told me the times that she worked.I don't know her personally and I never have been disrespectful towards her when I called her for anything.So, I could not understand why she got so angry.Anytime I would try to contact her after that, she would not respond so I stopped contacting her.She would only respond to my attorney that I was working with to sell my house even though the documents that I was requesting from the HOA had nothing to do with selling my house.I was requesting the documents for myself.I always have been a firm believer that people who don't have anything to hide don't try to hide anything.I am not saying the board members are stealing any money but I have reason to believe something unethical is going on.I ended up selling my condo a few days ago.The HOA provided my attorney with some financial documents that my attorney had requested for the sale.However, I felt that the information that the financial report provided was vague.It could have been created by anyone who knows how to use Excel.I wanted to see bank statements, audit reports, and documents that I feel are more concrete evidence.Even though I no longer live there, I don’t want to allow the HOA to get away with behaving this way.If I do, that gives them permission to continue to stonewalling people who request information from them.Based on my narrative, what do you think I should do?

On our rentals, even if a company owns more than one rental unit, we still keep separate bank accounts per home because we like to have the tenants ach us every month furthermore, we can make very easy reports on the expenses of the home for audit reasons.

I have the latest audit, partnership agreement and financials for the property.  

I am just having trouble coming up with the pro-rated number, it's probably like $150 and I don't want to get audited having to proof the number. 

So my 184 unit complex pays $1840 per month and my 432 unit complex pays $4300 per month.For that price, we get:All accounting services except for audit and tax.Management of all homeowner issues/complaints/maintenance requests, etc.Management of all vendors, work orders, bids and quotes, etc.Regular code enforcement walk through, notifications and fine managementInterface with collections attorney.Annual meeting management, including adhering to proper notification periods, proxy counting and all the crap that goes with it.For my larger complex, we get a management company employee who sits in our clubhouse 2 days per week to help homeowners with dues payments, questions, etc. 

I will say I get a TON of audit work from Turbo Tax users. 4.