This would allow us to have a clear bird-eye view of the various data in order to analyze and take decisions Second Point:I would prefer to manage it internally for confidentiality purposes.

Most landlord businesses DO qualify as a "trade or business."

Its a business decision, imo.

I’d like to trade it for this kind of property in this place. 

They started trading hand written IOUs for food.

Try it once and see how long it takes then make the decision on how much your time is worth after.   

We built it from ground up to provide actionable insights that can be used to make actual decisions. 

its kind of a trade off because i can get a newer property at a higher price and down payment, or get something older, less down and then use that money to fix what i need to fix. 

Have you heard of this or think this would be a bad decision? 

That's a poor decision that you and nobody else is making here.